Document capture
Without Sanka
The data is read but not saved as an operational record
With Sanka
Create bill and expense records with attached evidence
Manage bills, expenses, approvals, and payouts with AI agents
Give supplier invoices, receipts, or card statements to Claude or Codex. Sanka creates spend drafts, checks policy, routes approvals, schedules payouts, and keeps audit-ready records.
Claude/Codex
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Expense Approval
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Overview
AI intake with Sanka spend controls
Capture bills and expenses
Extract amount, date, vendor, tax category, due date, requester, and memo from invoices, receipts, and card statements.
Control coding and routing
Suggest department, account, project, approver, and payment timing from vendor, employee, and historical context.
Keep approvals and logs
Check limits, duplicates, missing evidence, and exceptions before routing spend for approval.
Workflow
From AI intake to approval, payout, and accounting
- 01Upload bills or receiptsPass PDFs, photos, or card statements to Claude or Codex.
- 02Extract spend fieldsRead transaction date, vendor, amount, tax, due date, requester, payment method, and memo.
- 03Create spend recordsConnect vendor, employee, department, project, and evidence.
- 04Check policy and duplicatesFlag limits, excluded spend, duplicate candidates, missing documents, and payment timing issues.
- 05Approve in webApprovers review details, reason, documents, and history before approval.
- 06Prepare payout and accountingOrganize scheduled payment date, payment method, tax category, and accounting review details after approval.
Compare
OCR is not enough for spend management
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Document capture | The data is read but not saved as an operational record | Create bill and expense records with attached evidence |
| Policy checks | Limits, excluded categories, duplicates, and due dates are missed | Check amount, date, category, duplicate candidates, due dates, and missing evidence |
| Approval route | Approver selection stays manual | Route by amount, department, role, vendor, and exceptions |
| Payment and accounting | Approved spend gets re-entered into payout and accounting tools | Connect approved spend to payment planning, journal prep, and accounting review |
Policy checks
Without Sanka
Limits, excluded categories, duplicates, and due dates are missed
With Sanka
Check amount, date, category, duplicate candidates, due dates, and missing evidence
Approval route
Without Sanka
Approver selection stays manual
With Sanka
Route by amount, department, role, vendor, and exceptions
Payment and accounting
Without Sanka
Approved spend gets re-entered into payout and accounting tools
With Sanka
Connect approved spend to payment planning, journal prep, and accounting review
Customer quotes
Don't take our word for it.
We used to place orders with artisans via email or phone, which often led to losing track of order details or forgetting orders altogether.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
We want inventory, sales management, tax, and accounting to connect smoothly while keeping operating cost and time low.
FAQ
Frequently asked questions
Can spend management include both bills and employee expenses?
Yes. Supplier invoices, employee reimbursements, card statements, and related evidence can be managed in one spend workflow.
Can company policy be reflected?
Yes. Amount limits, excluded categories, department rules, vendor rules, payment timing, and approval conditions can be included as checks.
Can this connect to accounting?
Yes. Approved spend can be prepared for payment planning, journal prep, and accounting sync.