Purchase request
Without Sanka
Items, amount, and vendor terms are scattered across email and chat
With Sanka
Structure PO terms and start from request and approval
Purchase orders with approvals receiving alignment and 3-way match foundations
Standardize purchasing with approval rules receiving status and traceability from PO to bill.
Claude/Codex
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Purchase Order
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Trusted by 1,000+ teams
Overview
Control purchasing from PO to receiving and payment
Approval rules and thresholds
Route purchase orders by amount, department, vendor, and exception conditions.
Receiving alignment
Track receipts, partial deliveries, backorders, and mismatches against ordered quantities.
Foundation for 3-way match
Connect POs, receiving, and vendor bills so payments can be validated.
Workflow
Connect procure-to-pay from order to payment
- 01Create PO termsCapture vendor, items, quantities, price, delivery date, department, and budget.
- 02Route approvalSend the PO to reviewers based on amount, department, vendor, and exception conditions.
- 03Record receivingLink received quantity, partial delivery, mismatch, return, and backorder to the PO.
- 04Connect bills and paymentMove from PO and receiving history into AP and payment decisions.
Compare
Purchasing breaks when POs live in email and spreadsheets
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Purchase request | Items, amount, and vendor terms are scattered across email and chat | Structure PO terms and start from request and approval |
| Approval | Amount and department approval rules are unclear | Route by threshold and approval path |
| Receiving | Teams search later for mismatches between ordered and received quantities | Record partial receipts, mismatches, and backorders |
| Bill and payment | Vendor bills are not connected to PO and receiving history | Connect PO, receiving, and AP as the basis for 3-way match |
Approval
Without Sanka
Amount and department approval rules are unclear
With Sanka
Route by threshold and approval path
Receiving
Without Sanka
Teams search later for mismatches between ordered and received quantities
With Sanka
Record partial receipts, mismatches, and backorders
Bill and payment
Without Sanka
Vendor bills are not connected to PO and receiving history
With Sanka
Connect PO, receiving, and AP as the basis for 3-way match
Customer quotes
Don't take our word for it.
As we grew rapidly, we needed a system that could manage purchasing, inbound, inventory sync, and outbound in one place.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
By implementing Sanka, we expect to connect reel racks with shop-floor inventory data so we can calculate requirements based on accurate stock.
FAQ
Frequently asked questions
Can approval happen before sending the PO?
Yes. Approval routes can be based on amount, department, vendor, and exception conditions.
Can partial receiving be handled?
Yes. Received quantity, remaining quantity, backorders, and mismatches can be tracked against the PO.
Can this support invoice matching?
Yes. PO, receiving, and vendor bill data can be connected as the basis for 3-way match.
Can this manage outsourced work or variable costs?
Yes. It can support purchasing, outsourcing, contractor spend, and other variable cost workflows.