Demand signal
Without Sanka
Sales, inventory, and supplier lead times are reviewed separately.
With Sanka
Use Sanka to combine demand, stock, supplier, and replenishment inputs.
Turn Shopify sales into purchase orders
Use Shopify demand, inventory shortages, supplier terms, and approval rules to prepare purchase order drafts, replenishment plans, inbound inventory, and supplier invoice checks.
Show me the HubSpot deals that are ready to bill, and any that aren't.
4 closed-won deals. 3 are ready to bill, 1 needs attention:
✓#1092Greenfield Logistics Ltd.¥2,090,000 · ready
✓#1084Atlas Print Co.¥480,000 · ready
✓#1079Maren Foods K.K.¥1,210,000 · ready
⚠#1087Oceanic Trade Corp.missing payment terms
Want me to draft an invoice for any of these?
Create the invoice for Greenfield Logistics (#1092).
Drafted INV-1092 from deal #1092 — line items matched, tax applied. Here it is for your review.
</> sanka.workflow.create → sanka.workflow.reviewINV-1092 Greenfield Logistics Ltd.
● Awaiting your approval
Bill toGreenfield Logistics Ltd. HubSpot deal #1092
| Line item | Qty | Amount |
|---|---|---|
| Implementation — Annual | 1 | ¥1,600,000 |
| Support plan — Standard | 1 | ¥300,000 |
Subtotal¥1,900,000
Tax (10%)¥190,000
Payment termsNet 30 HubSpot
Total¥2,090,000
✓ Tax 10% applied✓ Customer matched in freee✓ Line items synced from HubSpot
Approve
INV-1092 · ¥2,090,000 — send and sync?❯1. Approve & send → emails invoice, writes status back to HubSpot, posts journal to freee
2. Edit draft first
3. Reject
↑↓ to select · enter to confirm — nothing sends until you choose
Ask anything…↑
Trusted by 1,000+ teams
Overview
Connect Shopify demand to controlled purchasing
Start from demand
Use orders, product velocity, inventory shortages, backorders, and planned launches as purchase planning inputs.
Create reviewed POs
Draft purchase orders with supplier, item, quantity, price, MOQ, lead time, delivery date, and approval status.
Close the loop
Connect POs to inbound inventory, receipt records, supplier invoices, and accounting-ready checks.
Tutorial
From Shopify sales to supplier purchase order
- 01Detect replenishment needRead Shopify demand, product velocity, available stock, committed stock, backorders, and supplier lead times.
- 02Draft and approve purchase orderPrepare PO lines, quantities, supplier terms, delivery date, and budget impact, then route for approval.
- 03Track receiving and supplier invoiceUpdate inbound inventory, record receiving, and match supplier invoices to the approved PO.
Compare
Purchasing breaks when Shopify demand is disconnected
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Demand signal | Sales, inventory, and supplier lead times are reviewed separately. | Use Sanka to combine demand, stock, supplier, and replenishment inputs. |
| PO approval | Urgent buys skip margin, budget, or vendor checks. | Route purchase order drafts through approval rules before sending. |
| Inbound visibility | Teams cannot see when replenishment will arrive or which orders are at risk. | Track expected delivery, receiving status, shortage impact, and follow-up owners. |
| Invoice match | Supplier bills arrive without clean PO and receiving context. | Match invoice amounts, quantities, item codes, and receipts before payment. |
PO approval
Without Sanka
Urgent buys skip margin, budget, or vendor checks.
With Sanka
Route purchase order drafts through approval rules before sending.
Inbound visibility
Without Sanka
Teams cannot see when replenishment will arrive or which orders are at risk.
With Sanka
Track expected delivery, receiving status, shortage impact, and follow-up owners.
Invoice match
Without Sanka
Supplier bills arrive without clean PO and receiving context.
With Sanka
Match invoice amounts, quantities, item codes, and receipts before payment.
Customer quotes
Don't take our word for it.
As we grew rapidly, we needed a system that could manage purchasing, inbound, inventory sync, and outbound in one place.
By implementing Sanka, we expect to connect reel racks with shop-floor inventory data so we can calculate requirements based on accurate stock.
We used to place orders with artisans via email or phone, which often led to losing track of order details or forgetting orders altogether.
FAQ
Frequently asked questions
Can Sanka create a PO from Shopify orders?
Yes. Shopify order and inventory context can be used to prepare purchase order drafts for review.
Can approvals be added before sending a PO?
Yes. Approval rules can check vendor, budget, quantity, price, margin, or replenishment urgency.
Can supplier invoices be matched later?
Yes. Supplier invoices can be matched against purchase order lines, receipts, and item details before payment.