Billable subscriptions
Without Sanka
Start dates, pause dates, or cancellations are missed
With Sanka
Select active contracts by period and billing cycle
Let Claude generate invoices from subscriptions automatically
Claude can read contract terms, billing cycles, and quantity changes, then create subscription invoices with approvals, issuance, and logs in one workflow.
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Subscription Billing
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Overview
Run subscription invoicing from contract terms
Build billing schedules from terms
Use start date, end date, billing cycle, quantity, price, and proration rules to identify billable subscriptions.
Create invoice drafts
Generate invoices with subscription lines, add-ons, proration, taxes, and payment terms.
Approve before sending
Route non-standard terms, amount changes, discounts, and amendments for review before issuing.
Workflow
From Claude instruction to subscription invoices
- 01Retrieve active subscriptionsCheck active contracts, billing cycles, service periods, and pause conditions.
- 02Calculate this periodApply quantity, price, proration, add-ons, and tax category.
- 03Create invoice draftsPrepare invoices with customer, line items, payment terms, and delivery contact.
- 04Route exceptionsSend discounts, manual adjustments, and non-standard terms for review.
- 05Issue and save logsAfter approval, issue invoices and preserve the reason and change history.
Compare
Subscription billing breaks when it is only a recurring batch
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Billable subscriptions | Start dates, pause dates, or cancellations are missed | Select active contracts by period and billing cycle |
| Proration and quantity | Mid-cycle upgrades and seat changes cause amount mismatches | Calculate from change history and service period |
| Invoice creation | Monthly invoices are copied manually and drift over time | Generate invoice drafts from subscription lines |
| Approval and issuance | Non-standard invoices can be sent without review | Route exceptions to approval before issuing |
| Logs and downstream sync | Teams cannot explain why the amount changed | Store contract, amendment, invoice, and approval history |
Proration and quantity
Without Sanka
Mid-cycle upgrades and seat changes cause amount mismatches
With Sanka
Calculate from change history and service period
Invoice creation
Without Sanka
Monthly invoices are copied manually and drift over time
With Sanka
Generate invoice drafts from subscription lines
Approval and issuance
Without Sanka
Non-standard invoices can be sent without review
With Sanka
Route exceptions to approval before issuing
Logs and downstream sync
Without Sanka
Teams cannot explain why the amount changed
With Sanka
Store contract, amendment, invoice, and approval history
Customer quotes
Customer stories from Sanka teams
We want inventory, sales management, tax, and accounting to connect smoothly while keeping operating cost and time low.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
We used to place orders with artisans via email or phone, which often led to losing track of order details or forgetting orders altogether.
FAQ
Frequently asked questions
Can mid-cycle upgrades or quantity changes be handled?
Yes. Sanka can calculate period charges from amendment history, effective date, quantity, and unit price.
Are invoices sent automatically?
They can be held for approval or review first. Higher-risk invoices and non-standard terms do not need to be sent automatically.
Can renewals be handled?
Yes. Renewal date, new terms, price changes, and quantity changes can be stored in subscription history.
Can this connect to collections and RevRec?
Yes. Created invoices can feed payment matching, deferred revenue, revenue recognition, and accounting prep.