Purchase orders with approvals receiving alignment and 3-way match foundations
Standardize purchasing with approval rules receiving status and traceability from PO to bill.
Purchase orders that connect procurement to receiving and AP
Procurement breaks when purchase requests happen in chat, approvals are inconsistent, and receiving does not match what was ordered. Sanka is designed to make purchase orders a controlled workflow that stays aligned with inventory and accounts payable, so you can scale spend without losing visibility.
Route PO creation and changes by amount, department, vendor, or policy exceptions with clear reviewers and audit history.
Track receipts against ordered quantities so partial deliveries, backorders, and discrepancies are visible early.
Connect PO, receiving, and bills so AP can validate what was ordered and received before payment.
Standardize purchase order lifecycles
- Centralize vendor, payment, and terms with explicit ownership
- Enforce PO states (draft, in review, approved, sent, received, closed)
- Support line-level changes with history (price changes, quantity changes, cancellations)
- Attach quotes, specs, and communications to the PO record
| Common PO failure | Typical root cause | What to standardize |
|---|---|---|
| Off-policy purchases | Informal approvals | Threshold rules + reviewer routing |
| Overstock or shortages | No visibility into open POs | Open PO views + receiving status |
| AP rework | PO and bill mismatch | PO line items tied to bill lines |
| Vendor disputes | Missing scope/history | Change log + attached documentation |
Keep receiving and inventory consistent
Procurement is only “done” when inventory and finance agree on what happened.
- Receive goods into a warehouse/location and update on-hand automatically
- Track partial receipts and expected remaining quantities
- Surface discrepancies: wrong items, damaged goods, short shipments
- Close POs with explicit actions so open commitments are accurate
Built for how teams actually buy
Most procurement flows include exceptions. Make them explicit so they are visible and measurable.
Capture requests, route approvals, and convert to POs without losing context.
Track what has arrived, what is pending, and what changed, with vendor communications attached.
Support multiple warehouses and receiving locations with clear allocation and ownership.
Controls procurement can scale with
Purchase orders are spend controls. Make the rules explicit so growth does not create chaos.
Limit who can create vendors, edit terms, approve POs, and receive inventory.
Track approvals, edits, receipts, and closures with timestamps so finance can audit quickly.
Make out-of-policy requests, mismatches, and urgent buys visible instead of hidden in messages.
