Payment reconciliation: Match receipts to invoices without hunting through bank statements
Bank feed ingestion, invoice matching, short-pay resolution, and journal posting with audit evidence.
Payment reconciliation: match incoming cash to invoices without a spreadsheet marathon
Month-end slows to a crawl when AR and bank statements don't line up. Payment reconciliation as a service ingests bank feeds, matches payments to invoices automatically, resolves discrepancies, and posts the journal — so the close doesn't wait on someone eyeballing a spreadsheet.
Pull bank transactions, wire advices, and lockbox files. Normalize currencies and parse remittance references automatically.
Match by invoice number, customer, and amount. Surface short-pays, overpayments, and FX gaps so humans decide, not hunt.
Post the payment to the ledger, close the invoice, and attach the bank evidence so auditors can trace the money without asking.
Scope the first reconciliation motion
- Start with the bank account that clears the most invoices — the long tail can come later.
- Declare matching rules up front (invoice number, customer + amount, tolerance windows) so the service doesn't guess.
- Require a clear disposition on every unmatched payment: it gets resolved, not parked.
| Layer | Decide up front | Example |
|---|---|---|
| Source | Which feeds are in scope | Primary bank + lockbox + Stripe payouts |
| Match | How confident is "matched" | Exact invoice # + amount, or customer + amount within 2% |
| Handoff | Who owns the unmatched | AR owns < 5 days; finance lead owns longer |
Outcomes finance teams expect
- A faster close with fewer "suspense" accounts sitting open at period end.
- AR aging that reflects reality — not invoices marked paid in accounting but still showing unpaid in the CRM.
- Audit evidence on every reconciled payment, not just a spreadsheet someone swears matches.